A business letter is something everyone needs to know how to write. It’s a formal letter to a business or company and should always be written with great care. Whether you are applying for a job, letting a business know what you think of their products or arranging a meeting, a business letter can be quite useful. Here are some tips on writing a successful one:
- Know who you’re writing to. It’s a business letter, but it should be directed to a specific person. Take the time to research who the letter should be addressed to. It’s no longer acceptable to address it to “Dear Sir/Madam.”
- Stay on track with your message. Unlike personal letters, a business letter is focused on one particular topic and should provide all information for that topic. At the end, the reader should be ready to make a decision or take action.
- Answer the usual journalistic questions, who, what, when, where, why and how. This ensures the letter covers all bases and provides the information required.
- Include the benefits for your reader. A good business letter doesn’t just pour out facts, it’s also well written and gives your reader a reason to keep reading. What’s the benefit of your letter for your reader? Make sure this is clear in the writing.
- Always proofread your letter twice before sending it. There’s nothing more embarrassing than having to correct a mistake after you’ve sent a letter, but worse, it looks unprofessional. Make a good impression by ensuring that your spelling, all names and dates and any other information is correct.
Business letters can be used for a range of reasons, but the one thing they have in common is the format. Following the basic template will help you turn out a top quality business letter, particularly when combined with the above tips.