A business memo is a note or short letter that is sent within a company to notify employees about news, a change to be made or a complaint. Memos are usually very short and rarely more than a page long. To write a great memo, here are a few tips:
- Cut any and all unnecessary information.Memos need to be short, rather than distracting and should give your reader all the information they need in a concise manner.
- Make sure your subject reflects what the memo is actually about. This can be just a couple of words, but needs to convey your main point. For example, “No more coffee at desks” is very clear about what the memo discusses.
- Discuss the reason for your memo. If there is a problem that needs to be resolved, then it should be brought up at the beginning of the memo. This will give everyone some context when you present the solution.
- Be clear about what you expect from the people reading the memo. Are you simply informing them? Do you require their presence somewhere? Should they be taking on a specific task? Making this very clear ensures you get the results you want.
- Keep the memo to the necessary audience. If this is something just a handful of people need to know, then only send it to them. Sending unnecessary notes to other people in the company can result in confusion and a lack of action.