How to write a business letter

 
 

A business letter is something everyone needs to know how to write. It’s a formal letter to a business or company and should always be written with great care. Whether you are applying for a job, letting a business know what you think of their products or arranging a meeting, a business letter can be quite useful. Here are some tips on writing a successful one:

 

  1. Know who you’re writing to. It’s a business letter, but it should be directed to a specific person. Take the time to research who the letter should be addressed to. It’s no longer acceptable to address it to “Dear Sir/Madam.”

  2. Stay on track with your message. Unlike personal letters, a business letter is focused on one particular topic and should provide all information for that topic. At the end, the reader should be ready to make a decision or take action.

  3. Answer the usual journalistic questions, who, what, when, where, why and how. This ensures the letter covers all bases and provides the information required.

  4. Include the benefits for your reader. A good business letter doesn’t just pour out facts, it’s also well written and gives your reader a reason to keep reading. What’s the benefit of your letter for your reader? Make sure this is clear in the writing.

  5. Always proofread your letter twice before sending it. There’s nothing more embarrassing than having to correct a mistake after you’ve sent a letter, but worse, it looks unprofessional. Make a good impression by ensuring that your spelling, all names and dates and any other information is correct.

Business letters can be used for a range of reasons, but the one thing they have in common is the format. Following the basic template will help you turn out a top quality business letter, particularly when combined with the above tips.